Category Archives: Volunteer Voices

Carol Budd on visiting the British Library’s imaging studios

Audio version

Read by Bill Bryant

Text version

My name is Carol Budd, I am one of 60 volunteers working on the Courtauld Connects digitisation project at the Courtauld Institute of Art. Since I joined the project I have enjoyed learning about the whole process of archiving, particularly as I was somewhat of an ingénue to this field. I was interested in photography, knew something about IT and cameras and was keen to develop skills with photographic software. Having recently retired from a career in IT, technology was nothing new, but the idea that the fusty, dusty world of archiving might engage me and make me think of a second career never occurred to me when I decided to apply.

To provide more context to what we do, the team organise some visits to other institutions’ digitisation studios, so when we were offered a visit to the British Library, I jumped at the chance.

We were given a tour of the imaging studios, and were shown the different cameras, scanners, stands and technology available to meet any number of different requirements. Alongside in-house digitisations, the BL have a commercial arm to accommodate people and companies’ needs to digitise on demand parts of the collection.

Fiona Clancy, Studio Manager, giving a tour of the Qatar Imaging Studio.

The scale of the British Library collections is huge, if you stop and think about the size of it even a goal of 1-2% requires massive digital resources. Every item ordered needs to be registered and its whereabouts must be known at any time. The value and age of some of the books in the British Library mean that before they can be sent for digitisation, the conservation team need to ensure that the item is fit to be handled. Some items are just too fragile for the rigours of digitisation.

Following the tour, we were given presentations by members of the Digital Research team on what to do with all the digital images and metadata once they are created, and how to let the public know that they are available. The most engaging story was that following an aborted commercial project the Library was able to release over a million pictures into the public domain. The response to this has been varied and imaginative. Artists have used the images to create new art works, designers have used them to create a backdrop for the London Fashion Week, and an enterprising individual used them in jewellery, available to buy at Badgical Kingdom. Other exciting ideas to do with images are Poetic Places, an app for encountering culture in London, and Off the Map, a project challenging students to use images from the British Library to create new animation works and games. This has now become an annual competition and the winning teams include Pudding Lane Productions from De Montfort University, Leicester, who created an interpretation of 17th Century London and Gothulus Rift, University of South Wales, who created a Fonthill Abbey inspired game. Images from Shakespeare Folios were used to create Team Quattro’s The Tempest, and Tom Battey’s Shakespearience. The British Library is keen to see more ideas to do with data take shape, so it’s making copies of some of its datasets available for research and creative purposes.

Stella Wisdom and Rossitza Atanassova, Digital Curators, explaining the benefits of digitisation.

But digitisation can also mean preserving images for posterity – after the official Canadian Archive suffered a fire, the digitised Canadian photographic collection is now even more precious and unique. The list of different digitised material goes on, the British Library is digitising its vast Sound Archive with funding from the HLF, and even the whole UK web is being archived. Why, I wondered, would you want to archive old web pages? A few days later I read of a court case where archived web pages were used to gain a successful prosecution.

I left the visit excited to be inspired to take new ideas out into my own world, and with a fuller understanding of the aims and importance of digitisation, and of our contribution to this project as volunteers. If only there were more hours in the day!

Volunteers exploring the British Library.

Mary Caple: digitising at the Courtauld

Audio Version

Read by Tanya Goodman-Bailey

Text Version

Mary Caple: Digitisation Volunteer
Mary Caple: Digitisation Volunteer

My name is Mary Caple. I’m one of the volunteers on the HLF Digitisation Project at the Courtauld Institute of Art. Since we started digitising images in March, I’ve spent nearly thirty hours working on the project with Faye, Tom, Sarah, and and other community members donating their time.

I jumped at the chance to get on board with this initiative. During my undergraduate degree at Concordia University in Montréal, Canada, I took museum studies courses, designed exhibitions, and questioned various approaches to digitisation with my peers. What kinds of possibilities arise when exponentially more data is freely available online? Can digitisation make archives more accessible to a broad array of people within and outside academia? Since university I’ve researched in archives and worked on curatorial projects, but this role brings two firsts. Collections photography and the digitisation process are new to me.

One of the many reasons this project at the Courtauld is special is its approach to volunteer participation. While we are welcome to request a particular task on any given day, by default we rotate through jobs from cataloguing to photography. This way, each person involved digitising the Conway, Kersting, and Laib collections can try something new as well as play to their strengths. Switching around has another benefit. By spending time with distinct parts of the collections and approaching them on Tuesdays as a photographer, Thursdays as an archivist, and Fridays as a geographical sleuth/transcriber, a potentially overwhelming behemoth undertaking instead feels like a treasure trove. The ability to approach our material from these different angles keeps perspective fresh and gives a sense of what lies ahead in the months and years to come as the project progresses.

Here, I’ll take you through each of the three types of tasks each volunteer performs when they come in to the Institute. By starting with the small parts – the daily tasks of the 50+ volunteers involved –  I hope you’ll gain an understanding of what goes into getting a large-scale digitisation initiative like this one off the ground.

Labeling/Sorting

Boxes waiting to be labeled
Boxes waiting to be labeled

The first task on the roster for most volunteers involves sorting and labeling the collections. Over the last month and change we started labeling the Conway collection. Most of these items are printed photographs mounted on card stock, sorted in files, which are housed in boxes found on shelves of the library. As such, they’re also a bit sturdier (less easy to break, tear or maim) than the film and glass negatives of the Kersting and Laib images and a good point of departure for learning how to handle archival objects.

Everything gets a number in our very own Library of Babel. Lots of time is dedicated to going through and numbering each box with sticky labels, and numbering the files and cardstock pages (as well as the occasional news clipping) in each file in pencil by hand. These numbers come in handy later on when we’re taking photos – a number becomes the unique identifier for each image, and what you’ll see eventually when you navigate to the image’s page on the online site. We’re creating a new archival framework that will organize the way the images live in their online home.

While labeling is a great way to get to know the geographical and temporal depth of the Conway images, there are also small surprises. I learned one of my favourite archival lessons from Faye while sorting images. Every file containing architectural images is sorted from distance views to interior details, outside to inside. Keep an eye out if you find yourself flipping through them. 

Transcribing the Kersting Logs

Another task dealing with the words and numbers of images involves “digitising” Anthony Kersting’s photograph ledgers by data entry. Kersting meticulously wrote down the date, place, and distinguishing information about thousands of photos he took all around the world throughout the 20th century. Transcription volunteers go through his logbooks and enter this information into a Google Form Faye has set up. This simplifies the data input procedure, hiding the entire spreadsheet of information each time we sit down to work.

Kersting may have been a globetrotter, but he was also a passionate explorer of his own backyard. A recent newcomer to the UK, I’ve found tracing his travels from Cumbria to Herefordshire and beyond a terrific learning experience. Often some Googling is in order to clear up undecipherable spelling or to clearly pinpoint where his travels had taken him for a given photo.

Tracing his photographic path through 1960s Middle East has been a particularly moving experience. I trawl through Wikipedia sites and old travel guides to find location information for castles and towns Kersting rolled through. Borders have changed. Many of the sites Kersting thought interesting enough to photograph have now been destroyed or badly damaged by the conflict in Syria. 

Taking the Photos

Taking the photos

While boxes are labeled and data is inputted, we’re moving along with photographing the collection. This is a chance for the social volunteers among us to get collaborative – the photo team always consists of two volunteers. One person positions the images under the camera. The other uses the studio computer to edit each for uniformity and add some simple metadata to the files. While we’re welcome to have a look at the images whenever we’re in, this job provides a great chance to have a look at each and every image going up.

You might be wondering why we’re using a camera instead of a scanner to digitise. While a scanner might complete the job more quickly, and many digitisation projects do use scanners to capture images, the use of a camera here serves a particular purpose. As many of the images we’re working with are mounted, an image taken with a camera can capture that extra layer of depth – the sliver of space between board and photograph is given life. We hope to give the computer user a taste of the experience of getting to see these collections in person – the entire boards are treated as archival objects rather than just the photographs mounted to them. Tom Bilson, the Courtauld’s Head of Digital Media, describes this beautifully – ask him if you ever see him in person. 

Spending time on each of these tasks gives volunteers a sense of the larger momentum of the project while they work on smaller tasks. Returning to the same task you worked on a few days, weeks or a month or two previous comes with the surprise of seeing how much the other volunteers and staff have completed in the interim. Something as small as a giant leap in the number of boxes labeled, having moved on to a geographical locale further down the alphabet or thematically different, or seeing a new subject arise (architecture has taken awhile!) is exciting.

Now that the overview is out of the way, I’m looking forward to diving into some specific stories about the collection to share with you in months to come.